Learning-Aligned Employment Program (LAEP)

Welcome Faculty and Staff! We are delighted that you are interested in the SJSU LAEP program. Let’s get started!

Important Update (effective May 22, 2024)

Due to current State of California budget considerations, LAEP will be paused for Summer 2024 as we await a final decision from the Governor (expected by June 30th). If the Governor decides to continue funding the program, we plan to resume activities in the Fall 2024 semester.

We understand the impact this pause may have, and we appreciate your patience and understanding during this period of uncertainty. We will update you with any new information as soon as it becomes available.

In the meantime, we encourage faculty and staff to continue posting non-LAEP opportunities on Handshake as we have students still actively seeking summer internships.

About LAEP

LAEP is a 10-year program offering eligible students at public colleges and universities the opportunity to earn additional state financial aid to help defray their educational costs while gaining quality, education-aligned, career-related employment. 

LAEP allows participating students placement in an educationally beneficial position that is related to the student’s area of study, career objective, or exploration of career objectives. The program includes and emphasizes positions for students with employers who are capable of providing them with full-time employment opportunities after graduation or opportunities to connect with other employers who are capable of providing them with full-time employment opportunities after graduation, within their areas of study.

To learn more about the program, view the SJSU LAEP Information Session slide deck.

Getting Started with LAEP

Please complete the LAEP Employer Interest Form to apply for the LAEP program. Please make sure the position you are posting will provide students with direct opportunities to participate in research. Note that research is not limited to scientific research and can take place outside of an academic discipline. 

Please review CSAC LAEP page and the SJSU LAEP info session slide deck to get a general overview of the program.

All faculty and staff mentors are required to sign a LAEP form prior to posting any positions on SJSU Handshake or hiring any students. In addition, you must complete the Student Participation Form (p3 of the document) for each student after you hire them. You will receive a notification from DocuSign requesting your signature for the LAEP form, and separate notification for the Student Participation Form. Please review this carefully.

IMPORTANT NOTE: You MUST contact your respective College Director of Resources and Operations (DRO)/Department Resource or Finance Lead, and Supervising MPP prior to discussing arrangements for excess compensation beyond the allotted LAEP funding.

Below is the list of College DROs and Supervising MPPs:

CollegeDROSupervising MPP
BusinessDora RuizDora Ruiz
EducationSarah ArreolaHeather Lattimer
EngineeringWendy DunnNicole Okamoto
Health & Human SciencesRamon PerezAudrey Shillington
Humanities & the ArtsDebbie MullinRoula Svorou
Professional & Global  EducationScott BrobergNamrata Shukla
ScienceNiña Ria AgustinMiri VanHoven
Social SciencesTerri RamirezAnne Marie Todd
University LibraryPatricia RodriguezMichael Meth

After you sign the LAEP form, you can now post your positions on SJSU Handshake. Please make sure to follow the Handshake guidelines for LAEP job postings. 

Your LAEP job description must include, but is not limited to, the following:

  1. Name/classification of position
  2. Name and address of employer
  3. Department or office where the eligible student will be employed
  4. Location where the eligible student will perform his or her duties
  5. Name of the eligible student’s supervisor
  6. The term of the eligible student’s anticipated employment, including beginning and ending dates
  7. Purpose or role of the position within the organization
  8. Duties and responsibilities associated with the position
  9. Rates of pay for the position
  10. General qualifications for the position and for various levels and rates of pay associated with the position
  11. Procedures to determine an eligible student’s rate of pay
  12. Evaluation procedures and schedules, if applicable
  13. Career competencies developed (please indicate all that apply from the list below and exclude those that do not apply):
    • Career and self development
    • Communication
    • Critical thinking
    • Equity and inclusion
    • Leadership
    • Professionalism
    • Teamwork
    • Technology

IMPORTANT NOTE: SJSU LAEP positions must provide participating students with direct opportunities to participate in research that is undertaken by the respective research centers and institutions. Research is not limited to scientific research and can take place outside of an academic discipline. The research should be directed and supervised by faculty, staff, or another mentor who will determine the research requirements.

After your positions are posted, and you start receiving applications, make sure you require student applicants to submit their “LAEP ELIGIBILITY CERTIFICATE.” This document, issued by the Financial Aid and Scholarship Office (FASO), shows the amount of LAEP funds a student is eligible to receive. You will need the information in this document to complete the student participation form.

After identifying the final candidate(s), please complete the Student Hiring Form and send an email to laep@sjsu.edu with the name of your final candidate(s) AND a copy of their LAEP eligibility certificate(s). A Student Participation Form on DocuSign will be generated for you to complete. This form must be completed for EACH student hire.

Students will be paid directly from Payroll.

  1. Students will enter all hours worked through PeopleSoft@Work. 
  2. After entering hours, students must print a screenshot of their time and have this approved by their faculty/staff mentor.
  3. This approved screenshot must be sent to laep@sjsu.edu before the end of the pay period so the time can be approved. 

Faculty, mentors, and/or department analysts are expected to approve student hours before payment will be disbursed.

More Questions?

Please email laep@sjsu.edu.